KNX Association is aware of the importance to our events visitors of being informed with transparent information on how we use the information they provide us. In this Privacy Statement, we detail how we treat your personal data.
Who is responsible for processing your data?
KNX Association cvba
De Kleetlaan 5, Bus 11, B 1831 Diegem (Brussels), Belgium
+32 (0)2 775 85 90
When is this statement applicable?
This Privacy statement is applicable to all events organized/hosted by KNX Association, both physical and digital.
What data do we collect and how?
KNX collects general and personal data provided directly by you, for example through your registration to our events, your visit to our booth, website or online shop, your business card, your participation in our training sessions, promotions, orders, surveys, or your email traffic with us. When an event platform requires you to sign in to access an event, which typically requires your first name, last name and email address, we do not necessarily ask the information in our registration form but obtain it from the service provider, to make your experience better.
We also obtain your data via website cookies. For more information about our cookies you can consult our cookie statement.
We distinguish different types of personal data. These different types of data allow us to propose and offer our products and services:
- User data: allows us to identify you or contact you. For example: your name, address, telephone numbers, language preference, gender, email addresses, participation in our promotions, use of our websites.
- Traffic data: we need this technical data, such as your IP address, to make our electronic communication run smoothly.
- Sensitive data: we do not process sensitive data. (Hereyou can see what is considered sensitive data)
By attending our event, you authorize that any image and sound recording made in connection with the event, by video and/or audio recording, and/or photograph on which it appears, may be used, reproduced, modified and broadcast on any medium known or unknown to date and in particular on social networks or its Sites, by KNX Association or their authorized National Groups, or their partners, for the duration of exploitation of the video and/or audio recordings, and/or photographs.
Why do we collect this data?
We collect your data for efficient organisation and management of events. We also need your personal data to provide you with personalized information about products, services, events, promotions, and relevant news.
In addition, for sponsored events, we provide our exhibitors and sponsors with an efficient means to reach the right audience, so that they can provide the best products and services you need.
Who might also have access to your data?
For the purpose of enhancing your experience at the event, your details may be passed on to KNX events service providers in the sector of event platform, IT services.
When you join a sponsored conference session, visit our exhibitors’ booth, or participate in their promotions or interact with their representatives at the event, you will be providing the exhibitor/sponsor with your personal contact data as disclosed when registering and signing in. In case you consent, the exhibitor/sponsor may contact you about their products or services.
Our event platforms may contain links to other websites. It is possible for you to receive information directly from KNX if you access them through a link on our event platform or if you go directly to their websites. Once you are on a third-party website, any personal data that you supply to these partners are beyond the scope of this Privacy Statement and are not responsible by KNX Association. Read their policies regarding the protection of your personal data carefully.
How long do we store your personal data for?
We will only retain your personal data for as long as reasonably necessary to provide the services to you. For some events, it is very short if you do not opt to have a longer term relationship with us, by for example subscribing to our newsletters or create your MyKNX account. We might store your personal data longer if we are organizing similar or serial events, so that you can be informed of the next event.
If through the events you decide to subscribe to our newsletter, we will have access to your data until you unsubscribe. If you become a customer with purchased or free licenses, invoice documents, KNX Partner Certificates, we cannot completely remove your account, as you will lose access to these items. We process user data up to ten years after the last operational contact between us, for Traffic data this is a maximum of one and a half years.
How do we protect your personal data?
We protect your personal data and privacy as much as possible. Our employees are trained to deal with confidential data correctly. We also employ specialised people who are responsible for the security of our IT infrastructure. We also use various technical measures to protect your personal data. Should a data breach occur that has a negative impact on your personal data, you shall be informed of the circumstances personally as required by law.
Need further information?
This Privacy Statement only covers necessary information most relevant to the events KNX organize/host. If you need further information on how you can get your data corrected or deleted, how to refuse direct marketing, etc., please consult our general Privacy Statement.